Deftform for agencies
We at Deftform built a form builder that fits the way agencies work. Give every client a separate workspace, serve their forms on their own domain, invite your whole team without paying per seat and keep all form data hosted in Germany.
Pricing
Buy forms in packs of 5, subscribe to Complete or pay once with Lifetime. Every plan includes unlimited responses, unlimited team members, 3 workspaces and a custom domain with SSL.
Forms come in packs of 5, so a pack costs €20. Buy more whenever a new client project starts, with no long-term commitment.
Everything Deftform offers in one subscription, including the Business add-on. No backlink on client forms.
Pay once and keep using Deftform with unlimited forms. Also available as 12 monthly payments of €16.
Pre-paid forms are sold in packs of 5. For Pre-paid and Lifetime, removing the "Powered by Deftform" backlink is a one-time €10 for all workspaces. Prices are in EUR and exclude VAT. During checkout, the final price is shown including VAT and in your local currency.
Cost example
An example for an agency with three clients, five forms per client and a team of six, over the first 12 months. The price depends on the plan you choose, never on how many people log in or how many responses come in.
A seventh team member or a campaign that takes off changes none of these numbers. Only new forms on Pre-paid add cost, at €20 per pack of 5.
Why switch
Everything an agency needs to run forms for several clients, included on every plan.
Point a CNAME such as forms.client.com to Deftform and the client's forms are served there with SSL. This works on every plan, including Pre-paid.
Every account includes 3 workspaces, each with its own forms, team members, custom domain and settings. Additional workspaces are €6 one-time each.
Invite designers, project managers, freelancers and client contacts. Team members are unlimited on every plan, and we don't charge per seat.
A client campaign that takes off won't hit a response cap or push you into a bigger plan. Responses are unlimited on every plan.
Most data is stored on servers in Falkenstein, Germany, and uploaded files stay within the EU. That keeps the GDPR conversation with your clients short.
Connect the client's own Stripe account and sell products directly through a form. The money goes to them, and Deftform takes no fees.
Workspaces
Switch between clients in one account. Each workspace keeps its own forms, team members, custom domain and settings, so client work never gets mixed up.
Custom domains
Add a domain such as forms.client.com to the client's workspace and create a CNAME record. The forms in that workspace are then served on it with SSL.
Testimonials
“We started using Deftform while it was still in early beta and were already impressed by it. We use it for customer surveys and feedback collection after launching a project. It's a perfect tool so far.”
“We were looking for a cost-effective form solution that didn't compromise on features or ease of use — and Deftform exceeded expectations. It's intuitive, reliable, and fits perfectly into our workflow. Highly recommended for teams who need performance without the overhead.”
“Simple. Fast. Effective. I've been looking for a full-featured form builder that I can use for my small marketing agency and this definitely fits the bill. I've tried many other solutions out there, but this had the perfect balance of price and features. It has all the field options I need, payments, API and webhooks. For me, it's perfect. I'm looking forward to see this app evolve.”
“This platform is pretty incredible! Especially with the price, it's honestly unbeatable. However, I think there are a few minor UI/UX improvements to be made. Nonetheless, this is truly an incredible software. I've moved ALL of my businesses and clients onto this platform. I can't wait to see the improvements the Deftform team implements overtime.”
Switching
Coming from Typeform, Jotform, Google Forms or another tool? The move is straightforward, and you can do it one client at a time.
Download past responses from your current tool as a CSV file, so each client keeps its history.
Set up one workspace for each client, invite the people who need access and save the client's logo, colors and field styles as a form style.
Add a domain such as forms.client.com to the workspace and create a CNAME record. Forms in that workspace are then served on it with SSL.
Recreate each form with drag and drop or our AI Assistant, then set up email notifications, webhooks or integrations such as HubSpot and Google Sheets.
FAQ
Most form builders are priced for one company with one brand. Agencies work differently. You run forms for several clients at once, each with its own branding, its own team and its own expectations about privacy. With seat-based plans, every new colleague or freelancer raises the bill. Response limits turn a successful client campaign into an upgrade. And the forms usually live on the form builder's domain instead of the client's.
In Deftform, each client gets its own workspace with its own forms, team members, custom domain and settings. Your team manages all clients from one account, and client work never gets mixed up. Three workspaces are included with every account, and you can add more at any time for a one-time €6 each.
This is the part agencies tend to care about most. Instead of sending respondents to a link on our domain, you connect a domain like forms.client.com or apply.client.com to the client's workspace. Forms load there with SSL, and respondents stay within the client's brand. Custom domains are part of every plan, including Pre-paid, so there is no premium tier to unlock first.
Custom form styles let you set the logo, colors, background image, field and button styles once per client and reuse them across forms. If you want the client's brand to be the only one on the page, the "Powered by Deftform" backlink can go as well. It is already removed on Complete, and on Pre-paid and Lifetime it is a one-time €10 for the whole account.
Every plan includes unlimited team members and unlimited responses. Bring in a freelancer for a launch, give a client contact access to their workspace or run a campaign that collects thousands of entries. None of it changes what you pay. You choose between three plans: Pre-paid at €4 per form in packs of 5, Complete at €25 per month with unlimited forms and the Business add-on, or Lifetime at €189 one-time, which is also available as 12 monthly payments of €16.
If your current tool charges more with every seat and every response, it is worth a closer look. We have written detailed comparisons with Typeform, Jotform and Google Forms, including where those tools are the better choice. Deftform covers the essentials for client work, such as conditional logic, multi-page forms, hidden fields, file uploads, e-signatures, Stripe payments, webhooks and an API, and keeps them simple.
Deftform is built by ivy.mayhem GmbH in Germany. Most data is stored on servers in Falkenstein, Germany, files uploaded through forms stay within the EU, and our server providers are ISO 27001 certified. When a client asks where their form data lives, the answer is simple, and it is the same on every plan.
Create an account, set up a workspace for your first client and connect their domain. No seat count, no response meter.